In the latest addition to our agenda for registrars system, we are implementing a new Notice Document Vetting feature which will facilitate the receipt of important documentation from celebrants online.
How will Notice Document Vetting work?
With Notice Document Vetting applied, local celebrants will be able to upload scans and images of their essential documents before their scheduled appointment via a secure link.
Upon reserving a timeslot and completing the notice booking process, a link will be distributed to celebrants asking for documentation and evidence of the following:
- Proof of address
- Proof of nationality
- Parental consent form (if applicable)
- Proof of marital status
- Change of name documents (if applicable)
- Visa Documents (if Designated Register Office)
All items uploaded will be automatically added to the celebrant’s appointment booking within agenda for registrars.
This will allow registrars to digitally review all essential documents prior to the receipt of the physical documents themselves.
Registrars will be able to approve or reject submitted documents from within agenda before the appointment. Upon rejecting evidence provided, an email will be triggered to the attendee, informing them of the reason for rejection, e.g. blurred image or invalid document, and offer them the chance to reupload their document(s).
With all evidence approved, registrars will be able to simply verify the physical documentation against the stored digital copies during the appointment.
What are the benefits to adding digital document vetting?
By adding the opportunity to upload verification documents prior to appointments, registration services will now be able to streamline how appointments are conducted.
With documents becoming available at registrars convenience, staff will be able to reduce the time spent verifying documents during appointments, creating a more efficient process for all parties and reducing the time in face-to-face contact with an attendee.
The upload of documents into agenda for registrars directly also means there’s no need to search through emails to find documentation that may have been submitted otherwise, providing an all-in-one location to refer to when conducting appointments.
By prioritising appointment efficiency and speed, the latest addition to agenda will enable services to quickly and accurately complete appointments, while reducing the backlog for marriages and civil partnerships created by COVID-19.
For more information on our new Notice Document Vetting feature for agenda for registrars, please get in touch via our Contact Form here.